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pscmedia
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Edit this Post   love struck   Reusable Locations Reply to this Post
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This may have been asked before, but would it be possible to allow the creation of a reusable location/street address list?

We only have events at certain locations.

Allowing the one-time creation of these locations/street addresses, and storage in a table/dropdown for reuse/selection when entering events, would be a GREAT time saver.
[Jun 2, 2015, 6:51:12 PM] [198.176.81.33] Show Post Printable Version [Link] Report threatening post: please login first  Go to top 
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pscmedia:

I'm not quite sure what you are asking, but if you want to create something like a standard event, and a standard location, and then just change it as required, here is what I do. This assumes that your Calendar is a public one.

Go to a month before you started your calendar. In my case, I started in January 2015, so I went to December 2014. Enter everything that you want for an event, including what you want in the popup. Then save it on some date in December as a PRIVATE event.

When you want to use it in say June slightly modified, go back to that December date, open it, make the changes you want, set the date to the June date, change from Private to Public, Preview to make sure it is correct, and then Save as Copy.

My calendar has 7 different custom categories, and I have created key events for each of them., and saved as Private in December. I hardly ever add a new event from scratch anymore. If you have lots of similar events, this is a great time saver.

Harry
[Jun 3, 2015, 3:39:06 AM] [72.241.195.138] Show Post Printable Version [Link] Report threatening post: please login first  Go to top 
pscmedia
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I see what you're saying.

On our old system, I reused events from one year to the next in similar fashion.

We have 3 divisions with roughly 8 teams in each. Each year, 2 teams in two divisions swap between divisions based on their record, so its not exactly the same teams in the same division each year.

(I'd like to use categories to try to organize the events, by each of both teams competing, and also by division, so any particular team can see just their events, and there also would be a divisional view available (which ties in to my other requests of being able to select multiple categories for events and be able to import calendars including categories.)

Each year, with the exception of teams which swapped between divisions, each team plays the same teams as they did the year before, but the location swaps (home one year, away the next).

Here is where is gets kind of interesting. Everyone wants see their team listed first. If they were Team A, they want to see Team vs. the competitor, not the other way around.

In the old system, I had it laid out with events like this "Team A vs. x", Team A vs. y", etc. Every year, I'd just swap locations (away/home) from a std. drop-down list of locations and change the date (easy).

I guess I can do something similar reusing std. placeholder private events with the locations set, but at first glance, it seems like a lot more copy/pasting....maybe not (if would seem importing including categories may be a time-saver - again, see other request).

Thanks
[Jun 3, 2015, 12:25:00 PM] [198.176.81.33] Show Post Printable Version [Link] Report threatening post: please login first  Go to top 
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(I'd like to use categories to try to organize the events, by each of both teams competing, and also by division, so any particular team can see just their events, and there also would be a divisional view available (which ties in to my other requests of being able to select multiple categories for events and be able to import calendars including categories.)

I'm still not 100% sure of your exact layout, but can't you assign a custom category to each division, and use the 'Show All' option for the divisional view?

 
Here is where is gets kind of interesting. Everyone wants see their team listed first. If they were Team A, they want to see Team vs. the competitor, not the other way around.

I assume your Localendar is inserted in some fashion on your website, rather than being a stand alone on Localendar's server. Is that correct? If so, then there is another thought, depending on exactly how far in advance your teams need to see the information. Buy two yearly subscriptions from Localendar. Use one for Year 1, with the teams arranged how they are for year 1, and then use the other calendar the next year, for the year two team structure. For year 3, go back and use the Year 1 setup, etc.

 
I guess I can do something similar reusing std. placeholder private events with the locations set, but at first glance, it seems like a lot more copy/pasting....maybe not (if would seem importing including categories may be a time-saver - again, see other request).

When I started I thought this might be somewhat cumbersome, but I find now it is very quick, and has become second nature. I even include Google Maps links to venues and special icons with each specific sport/venue. You can see how I do it at: http://www.ottawapark.org/calendar-ottawa-park-toledo.html


Harry
[Jun 3, 2015, 3:34:43 PM] [72.241.195.138] Show Post Printable Version [Link] Report threatening post: please login first  Go to top 
pscmedia
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Interesting....mustn't have hit submit on my last post.

I saw your calendar.
That is similar to ours
http://www.hpstingrays.org/psc_hp_stingrays_calendar.html

We were going to add google map links (our old system did that automatically).

Anyway, here goes....

We have 8 teams per division and 3 divisions.

Each team plays each other team in the division at least once during the season, and only teams within their division.

I want to share out links to each team showing only their events.
I want to share out links to each of the 3 divisions showing the coaches in each division only the competitions in their division.
(The scheduler should be able to see everything at once in one view.)

My first take is requesting multiple categories per event and the ability to import events with categories.
I'd have a category for every team and then one for each division.

So

Divison1-TeamAvsTeamB's event would be categorized by Category: Divison 1, Category: TeamA, Category: TeamB
Divison1-TeamAvsTeamC's event would be categorized by Category: Divison 1, Category: TeamA, Category: TeamC
etc.

I'd provide a filtered view link to the coaches for their division (Divison 1) and a filtered link view to each team (TeamA and TeamB) in the first example.

It would be REALLY nice to have multiple categories per event (checkboxes rather than a dropdown)?

It would be REALLY nice to have the ability to import the information from CSV INCLUDING the category as someone else requested.

Stored addresses (with google map links) would be great also, so after year 1, the next year, all that would need to be done is to;

find last year's event and ...
1) change the date
2) select other team's address (since they rotate/swap every year).

This is basically how we maintained our previous calendar.

Without multiple categories per event, it gets hairy.

I'd have to create a TAvsTB category for each competition with in each division.

Let's see that's

AB,AC,AD,AE,AF,AG,AH
BC,BD,BE,BF,BG,BH
CD,CE,CF,CG,CH
DE,CF,CG,CH
EF,EG,EH
FG,FH
GH

28 categories then times 3 for all of the team in the divisions.

84, then 3 categories for the divisions. For the divisions, I'd have to duplicate the events.

To avoid the numerous combinations, alternately, I could create categories for each team and then duplicate the events (one event with a category for TeamA and another event with a category for TeamB, etc. and then duplicate all events for the Divisions.
Less categories, but a lot of duplicate events; a unique category for each one.

Keeping in mind all of these uploads (today) would require manual setting of the categories after the fact.

I hope that helps explain my challenge and my request.

Its a wishlist...so I'm wishing.
[Jun 4, 2015, 2:30:06 AM] [71.224.49.252] Show Post Printable Version [Link] Report threatening post: please login first  Go to top 
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pscmedia:

Thanks for the link to your website.

>>I want to share out links to each team showing only their events.
I want to share out links to each of the 3 divisions showing the coaches in each division only the competitions in their division.
(The scheduler should be able to see everything at once in one view.)<<

Is there some reason you want to prevent teams/coaches from seeing the schedules in the other divisions? If you don't mind letting them see the other divisions, then as I said last post, you can accomplish this by displaying at the bottom of the screen your 3 custom categories and the 'Show All'. Then players and coaches would just select their division custom category to review, and the others would be hidden (actually a horizontal bar on a date would indicate other events). Everyone, including your administrator, could click 'Show All', and see everything.

Currently you do not display any of your custom categories below the calendar. Is there some reason you choose not to do that?

>>It would be REALLY nice to have the ability to import the information from CSV INCLUDING the category as someone else requested.<<

I agree, but Marc & Localendar have to address that one.

>>Stored addresses (with google map links) would be great also, so after year 1, the next year, all that would need to be done is to;<<

As I said, I use the Private calendar scheme to do this.

>>I'd have to create a TAvsTB category for each competition with in each division.
Let's see that's
AB,AC,AD,AE,AF,AG,AH<<

Sorry, you lost me on this one.


Harry
[Jun 4, 2015, 3:36:19 AM] [72.241.195.138] Show Post Printable Version [Link] Report threatening post: please login first  Go to top 
pscmedia
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Edit this Post   tongue   Re: Reusable Locations Reply to this Post
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>Is there some reason you want to prevent teams/coaches from seeing the schedules in the other divisions? If you don't mind letting them see the other divisions, then as I said last post, you can accomplish this by displaying at the bottom of the screen your 3 custom categories and the 'Show All'. Then players and coaches would just select their division custom category to review, and the others would be hidden (actually a horizontal bar on a date would indicate other events). Everyone, including your administrator, could click 'Show All', and see everything.

That is fine at the overall division level, but on a given evening, there are 4 meets occurring within just ONE division.

Parents have a lot to deal with. They only want to see their team's schedule, not the entire division's.

I am doing the websites for the PSCHP (team) and the LBSL (League).

The site I shared was just for the PSCHP team (one team).
The calendar currently only has practices in it.
There are 4 practice groups (Gold, Silver, Bronze, Ducks).
These are team-specific and independent of anything I'm been discussing, but that's what's on the calendar now and its working perfectly, because it has only one audience.

I chose not to allow the legend filtering, just in case a family has multiple kids in different practice groups. Once wrong click on a filter, and it looks like there is no practice for a particular group on a given evening....then parents and coaches get upset when they don't show up. Its manageable now (ie. not too cluttered) showing everything.

To further complicate things, since our team is so large, the PSCHP team has 3 race squads (Red, Blue, Yellow).

For a given meet, the coach may only select 2 of the 3 squads to attend. This is a level of complexity, which I also haven't event gotten in to (yet).....but you can see how Red Division, and Red Squad within a team, for example, could easily be confused and then parents filter incorrectly and then don't show up for a meet. Very bad.

.....but multiple categories per event would handle that too.

For example....
Event#1: Categories: Blue Division, TeamA, TeamASquadRed, TeamB, TeamBSquadYellow

I get the filtering legend aspect, but this gets back to the challenge of each event having 3 distinct audiences (each of the 2 teams competing and then the coaches).

I can't figure out how to easily create one event and filter it so only teams A & B and the coaches see it from a division level. Let's skip the Division aspect for now and also the Race Squads within the teams and focus on just the teams.

If I duplicated the events (if TeamA were against TeamB), I would have

Event#1: Category: TeamA (Race squads would be listed in the description)
Event#1: Category: TeamB (Race squads would be listed in the description)

4 events per evening per division, 3 divisions, 7 race events per season.

84 events. I can probably create this within Excel then I can manually update the categories and the locations for each.

Mark, I don't know if you're reading this, but if you are, at least allowing category and street locations in the import would make things so much easier! tongue

The AB,AC thing was just every possible combination of teams competing....on the premise of creating a category for every meet...then shared out via a filter to just the 2 teams competition. It got so large it was an unmanageable concept, but it did eliminate duplicate events.
[Jun 4, 2015, 12:48:49 PM] [198.176.81.33] Show Post Printable Version [Link] Report threatening post: please login first  Go to top 
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pscmedia:

You have exceeded my knowledge. I have no idea if what you want is possible or not.


Harry
[Jun 5, 2015, 3:49:58 AM] [72.241.195.138] Show Post Printable Version [Link] Report threatening post: please login first  Go to top 
pscmedia
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Here's what I came up with last night.

The schedule is provided to me in Excel as two columns

"Date" & "Team-A-Abbr @ Team-B-Abbr"

I created an area in the spreadsheet with the full team names, their pool address, partial header, general event description, std time info., and shortened-URL-Google-map of that address.

I've created a second area with some common HTML such as "<a href=", ">", "</a>" "<br>", etc.

By using vlookups, I had it expand the Team abbreviations to the full team names, and append the address for the second team (since that is the host), and encapsulate the google-map-URL inside of an href statement and place this data along with the dates and times in another section of the spreadsheet.

By importing that, it creates the event header, dates, times, desc and in the desc an, actual Google map hyperlink. I ran out of time to see if I can put the hyper link in the location field which would be the right place for it.

(I put a lot of info in the header, and may take some out later).

I did note that the real google-map URL was too long for the import to handle or the rendering to do correctly and produces unexpected results, but the shortened URL solved the issue.

Then I create a category for each team (haven't done this part yet).

I upload the above event information twice and I get duplicate event entries.
That's ok.
...then I go back manually and change one of the events to the category for the first team and the second event to the category for the second team.

If I provide a category-filtered link to the first team, they only see their events.
Same for the second team with a different link.

If I create a third category-filtered link including all of the teams in a particular division, while the coaches will see dup events, but only the events in their division which is better than nothing.

If I could import the categories, there would be no manual manipulation at all.
(hint hint)

It doesn't address the racing squads, but without multiple categories per event, that would get to complicated.

Next year, I simply take the new schedule, paste it in my Excel template, let it generate the import file, and upload.

See this as an example.

http://localendar.com/public/lbsl

I'm curious to see how you're manipulating your Excel.
[Jun 5, 2015, 5:27:49 PM] [198.176.81.33] Show Post Printable Version [Link] Report threatening post: please login first  Go to top 
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pscmedia:

The link you sent me to has only one entry in June. On the 25th, a Dual Meet: Newtown Crossing Swim Club. Is this the link you wanted me to see? If so, I don't really understand what is special in the Popup?

It might help if you posted a copy of your Excel spreadsheet so I could see what you are exporting to Localendar.

I don't import anything to Localendar from Excel or any other program, because the CSV import feature is so limited.


Harry
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